MICROSOFT POWERPOINT TUTORIAL PDF
LIBRARY AND LEARNING SERVICES | WORKING WITH MICROSOFT POWERPOINT yazik.info Powerpoint Basics. Inserting a. Microsoft PowerPoint is a commercial presentation application written and distributed by in this tutorial, please notify us at [email protected] Starting PowerPoint. • Click the Start button on Windows taskbar and point to Programs. • On the Programs submenu, click. Microsoft PowerPoint. (Slide #1).
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PowerPoint Learning. 2 z. 2. 2. 2. 2. Add and record audio · Add and format video . 2. 2. 2. 2. 2. 2. 1. Change views · Create presentations from · scratch. If you would like to download Microsoft PowerPoint, it is available at a substantial The images and screen dumps throughout this tutorial are from Microsoft Office X .. Windows Bitmap (BMP), Portable Document Format (PDF), Encapsulated. Mark Nicholls – ICT Lounge. Page | 1. IGCSE ICT – SECTION PRESENTATION AUTHORING. MICROSOFT POWERPOINT. STEP BY STEP GUIDE.
If you undo an action with the button, the Redo button will then be clickable. This lets you redo what you have just undone. Like the Undo button, you can redo your last action with one click or use the arrow next to the Redo button to redo multiple actions. The Presentation button lets you start your slideshow as it will be viewed by others. It should take up your entire screen for a nice view of the presentation at any time during your creating or editing processes.
You can select the arrow on the right of the Quick Access Toolbar to add or remove buttons from it easily. You can also see more commands available or move the toolbar below the ribbon. So knowing the ins and outs of how to work with them effectively can have a big impact on your creation.
Here are the basics you should know to work with your PowerPoint slides. You can quickly add a slide by clicking the New Slide button. This will add a slide just like the one you have currently selected. Alternatively, you can click the arrow on the New Slide button. This allows you to choose which type of slide you want to add such as a blank slide, a title with content, or a picture with caption. Change the Layout of a Slide The Layout button on your ribbon lets you change the type of the currently selected slide.
So you can easily change a title slide to one with a title and content or a picture with caption slide to a content with a caption. Slide Icons Some slide types are easy to understand right from the start. For instance, if you choose a title slide, you will see the text areas instructing you to click to add your title and subtitle. But other slide layouts, like those that let you add media, contain icons for you to insert your content. If you use this type of slide, just click the corresponding icon to insert your item.
Insert Table: Create a table by choosing the number of columns and rows. Insert Chart: Create a chart with a variety of options like line, pie, bar, and area. Insert SmartArt graphic: Create a visual like a matrix, pyramid, or process diagram. Pictures: Insert an image from your computer. Online Pictures: Insert an image from the gallery or search the web for one. Insert video: Insert a video from a file, YouTube, or embed code. It's not as complicated as it sounds! Read More.
Delete a Slide If you want to delete a slide, the simplest way is to select it and click Delete on your keyboard.
You can also right-click on the slide and choose Delete Slide from the context menu. Using PowerPoint Sections You might want to organize your slideshow into different sections.
Click the Section button, select Add Section, and then give it a name. You can then add slides separately within each section.
The Section button arrow lets you also remove, rename, collapse, and expand sections. Other Common Slide Actions Easily rearrange slides with a drag-and-drop action.
Duplicate slides or create them from an outline using the New Slide button arrow or right-clicking and using the context menu. Return a slide to its default layout by clicking the Reset button or right-clicking and using the context menu. Work With Presentation Notes PowerPoint offers a terrific speaker note feature that can come in handy.
We'll show you how to add and display presentation notes, and how to print them as a backup. Read More for your own reference or for speaking to your audience during a presentation.
The note section appears directly below each slide within PowerPoint. If you cannot see it, just click the Notes button in the task bar at the bottom of your PowerPoint window. Or, open the View tab and click the Notes button on your ribbon. Then, simply click inside the note section to add yours. Using Notes in Your Presentations When you present your slideshow to an audience, only you can see your notes.
This makes it a great tool to hold your descriptions, explanations, or instructions as you present your slideshow. Here is the view that you will see containing your notes as you display your presentation. Printing Your Presentation Notes If you print your presentation so that your audience has a reference, you can include your notes if you like.
To see how it will look, click the View tab and then Notes Page in the Presentation Views section of the ribbon.
If you would like to change how your notes look when you print them, click the Notes Master button in the Master Views section of the ribbon. This allows you to select the design, layout, and page setup options. Also, note the Handout Master button directly to the left which lets you customize the entire handout appearance as well.
Animations can be effective for slideshows you create for education like classroom presentations or college lectures. They can also give your presentation a fun effect for personal slideshows like a family reunion or wedding display. Animation Options These are the basic features available on the Animations tab. Animation: Choose from a variety of options by clicking the arrow in the Animation You can apply an animation to an element when it enters or exits the slide, use it for emphasis, or give it a motion path.
Effect Options: Different animations have extra options for you to pick from. For instance, the Wheel animation lets you pick the number of spokes while the Spin options lets you select the direction and amount of spins. Advanced Animation: Here you can add an animation, open the Animation Pane for more working room, set up a trigger, or use the Animation Painter.
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But for simple slideshow animations, the basic features should suit you fine. Timing: Decide how you want your animations to appear on the slide.
They can start when you click during the presentation or right after or with the previous animation.
You can also pick a duration time, delay time, and reorder your animations. Preview: Once you add an animation you can see a quick view of how it will look without exiting the editing mode or opening the presentation view. Create Your First PowerPoint Animation First, select the slide and then the element on the slide that you want to animate.
Then, just pick the type from the Animation box. You can then use the tools described above to add effects, advanced items, or timing if you like.
Notice that when you add an animation to an element, a number appears next to it. Each animation you add will be numbered sequentially so that you can easily identify it, work with it, or reorder it. Remember to think of each animated element on its own. This means you can have multiple animations with their own effects all on the same slide.
If you use the Animation Pane on the right, the numbers make it simple to see one animation at a time. There, you can add the same types of effects that you see on the ribbon. Just click the arrow corresponding to the animation and a dropdown menu will appear. You can animate Excel charts in PowerPoint and make your data come to life.
Read More , you can animate those too. You can apply a unique visual, with or without sound, as you move through the slides of your presentation. Transition Options These are the basic features available on the Transitions tab. Transition to This Slide: Pick from the transition options by clicking the arrow in the box. You can apply a transition that is subtle, exciting, or dynamic.
Keep in mind that this is the effect for transitioning to the current slide. Effect Options: Different transitions have extra options that you can apply.
For example, the Wipe, Wind, and Orbit transitions let you pick the direction. Timing: Here you can add a sound to go with your transition, pick a duration time, and apply these items to all slides.
In addition, you can decide to advance to the next slide upon your mouse click or automatically after a certain period of time. Preview: Once you add a transition you can see a quick view of how it will look without exiting the editing mode or opening the presentation view. Create a Slide Transition This works basically much the same way as the animation only with one step less.
Simply select the slide and pick the transition. You can then optionally apply any of the above-described effects that you would like. Pretty easy, right? While transitions, like animations, may not have their place in every type of slideshow, they can be eye-catching for casual gatherings or fun events. Even for business presentations, a simple Fade effect can eliminate a clunky transition between slides.
Use Different Presentation Views Not everyone works the same way when it comes being creative. Luckily PowerPoint offers different built-in views to accommodate this.
Slide Master tutorial explanation
Just select the View tab and take a look at the ways in which you can work with your slideshow. The Presentation Views section holds five unique ways to create or edit your slideshow.
One of those is the Notes Page which you read about above. And, here are the other four with brief explanations. Normal: As you can probably guess, this is the basic, normal view.
You should see your slides on the left as numbered thumbnails and the current slide in the largest section to the right. This view works well if you prefer to jump between slides visually. Once selected, close the Slide Master, go back to the Normal view and create a simple shape to see what happened to the color palette. As you can see, the standard color palette has changed to allow you quickly select colors from the palette applied to the main theme.
Color combinations are one of the most powerful tools you can use to boost your communication effectiveness. However, building a color palette requires design skills. If you do not use specific techniques, you risk creating a negative impact with your communication.
Applying effects to the PowerPoint Slide Master From the theme slide, you can also control the effects applicable to shapes. Insert a new shape, open the Format tab of the shape, and then the ready-to-use effect panel. Even if this panel is very effective, I never really use it in my presentations. The effect panel gives you the possibility to create several forms of 3D effects, which I recommend not to use in your presentations. Slide master: edit PowerPoint slide master background image If you want to quickly apply a background to the slides, you can easily choose it the background styles panels.
How to insert editable placeholders in the Slide Master You surely noticed that every time you apply a layout to a slide, it comes with placeholders like editable text boxes. This mechanism allows you to leverage the power of the Slide Master. The most important ones are the title and the footers. You can quickly select them from the top menu with a check box. Date, footer description and page number are all part of the bottom page placeholders.
Once the placeholders are placed in the slide, you can format them as you prefer.
You can choose among several type of placeholders. The text box shows six icons in the middle that let you choose the kind of content you can insert from the Normal view. This is the most complete placeholder. All the others are single parts of this one. I never use Smart Arts, and neither should you! Thanks to all these placeholders, you can create complex and accurate layouts. You can even add multiple PowerPoint Slide Master editable text boxes in the same slide.
All these functions are very useful when you need to setup layouts to be filled by others. A typical case is when you need to collect the same slide from separated persons eg. Slide with the monthly performance report from different geographies compiled by the business units in the country. You could easily setup a layout to share with all the business units. They will update their charts, their tables, the title and a nice video where they can comment the figures.
This is not effective because you will get lost among the layouts every time you try to apply one to the slides and it also wastes a lot of space, making the presentation very heavy.
In these cases, I recommend you to clean up the Slide Master from the unused or redundant themes, and use one main theme with only the layouts you really use in the presentation. This happens because those layouts are in use by a slide in the presentation. PowerPoint master slide templates Microsoft developed many PowerPoint Slide Master templates you can download for free. I strongly recommend you to avoid failing into the trap of the ready-to-use PowerPoint master slide templates.
The master slide is crucial to unleash your creativity and to clean up your presentation. I prefer to create a new presentation, to clean up the default Slide Master template and to keep it simple and clean. I often keep only the layouts I really need and I create new designs as I require them.
Slide Master makes your presentation flexible I always use the PowerPoint Slide Master to deliver my clients the flexibility to edit and upgrade the presentations I create for them in the future.
My clients always receive their presentation with the customized Slide Master I create for them so they can add new slides, applying the same formatting combination properties I created for them.
This is a great example on how you can standardize a presentation and re-use the graphics for any future presentation if you work properly with your Slide Master. I developed a 12 layouts in this presentation and provided several examples on how to use them.
So, as seen in this Microsoft PowerPoint Slide Master tutorial, if you right-click on the slide thumbnail and check the layout panel, you can choose one of the layout from the Slide Master.But first, you should become familiar with the general terms of the application. Read More , this guide can come in handy either way.
Once selected, close the Slide Master, go back to the Normal view and create a simple shape to see what happened to the color palette. Custom Slide Show: Create a custom presentation with the slides in a particular order. Sign in.
Create a Slide Transition This works basically much the same way as the animation only with one step less. My clients always receive their presentation with the customized Slide Master I create for them so they can add new slides, applying the same formatting combination properties I created for them.
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